Materials, vendors and rates

Materials describe what you buy and use; Vendors describe who supplies it. A material’s current rate is a reference rate, while a vendor-material rate records that supplier’s offer. They are not interchangeable with the agreed price on an existing PO. Avoid duplicate names for the same material and unit. For example, distinguish a cement bag from cement measured by weight.

1. 01

   Add a material

   Open Materials and create its name, optional Urdu name, category, supported unit, current rate and specification. Check the unit before using it in orders and stock.

2. 02

   Add the vendor

   In Vendors, enter supplier name, contact person, phone and relevant address, email, specialization or notes. Open the vendor detail to maintain its supplied materials.

3. 03

   Maintain supplier rates

   Link the vendor and material, enter unit rate, minimum order quantity and lead time where available. Review Rate Comparison if you have that feature.

Purchase orders use these material and vendor records. Deliveries and inventory follow the same material unit, while estimates refer to a project and stage. Changing a catalogue rate is not a correction to an old commercial agreement. Check existing orders before changing names or units used by the team. A vendor record does not automatically create portal access; use Vendor Portal setup for that.