Vendor rate proposals
Review rates submitted through the vendor portal before they become approved supplier rates.
Keep proposed prices separate from approved rates
Vendor Rate Proposals belongs to Vendor Portal & Rate Proposals. A vendor with rate-proposal access can submit a material price with supporting commercial details. Submission alone does not change your approved supplier rate. Internal reviewers decide whether to approve or reject it. Use this when you want an audit trail instead of copying an unreviewed message into the catalogue.
Step-by-step walkthrough
- 01
Review the pending proposal
Open Vendor Rate Proposals and inspect the vendor, material, proposed rate and notes.
- 02
Decide using the commercial context
Compare the current stored rate and clarify any specification or unit difference before approving or rejecting.
- 03
Check the result
After approval, verify the updated vendor-material rate. Use a new or editable future order for agreed changes; old orders retain their own prices.
Review the proposal before accepting it
Open Vendor Rate Proposals, filter the vendor or status and open the pending item. Confirm material, unit, offered rate, minimum quantity, lead time and notes. Compare the current supplier rate and available history; Rate Comparison itself needs its own feature. Approve when agreed, or reject with the requested explanation. Approval updates the vendor-material rate used for future work; inspect that record after approval.
Comparison uses saved rates; confirm commercial terms before placing an order.
Do not rewrite an old order by changing a rate
A new approved rate is not a retrospective amendment to a PO already agreed. Review existing orders separately with the supplier. For example, a September cement offer may be valid for new orders while an August PO retains its recorded price. If the vendor cannot submit, check the portal link, rate-proposal scope and feature access before creating another supplier record.