Equipment, usage and maintenance
Track owned or rented plant, its project assignment, operating costs and service history.
Create the equipment record first
In Equipment, add the name, category, ownership and identifying details such as registration or serial number. For rented equipment, keep supplier and rental-rate details; for owned equipment, enter the operating cost rate where appropriate. Record return or maintenance dates when useful. Equipment requires its add-on and separate permissions for its actions.
Use a name such as “Concrete mixer — CM-03” so two similar machines are not confused. A purchase cost and a usage rate serve different purposes; the usage calculation needs a configured rate or a one-time override.
Assign the machine, then record usage
Assign available equipment to a project, with expected return where relevant. On its detail page, add a usage log for that same project and optionally a stage. Enter date, hours used, idle hours, operator, fuel cost and any justified rate override. Used plus idle hours cannot exceed 24 in one log. Usage costs follow the selected rate and used hours, with fuel added. Idle time is recorded separately.
- 01
Check assignment before saving
Usage must match the current assigned project. Out-of-service or returned machines cannot receive ordinary usage logs.
- 02
Check the resulting cost
Open the related cost record. If a usage log is wrong, use Void with a reason; the associated cost is removed from active cost totals.
Record service and release equipment
Add maintenance type, date, description, cost, downtime, evidence and next due date where available. Release equipment before reassignment or deletion. Only rented equipment can use Returned status; owned plant should use the appropriate available or service status. A maintenance entry is a service record, not proof that a supplier has been paid.
Reconcile usage, rental and payment records
Review idle time and expected return dates to avoid unnoticed rental time. Compare usage costs with supplier documents before entering a payment or manual cost; do not enter the same expense twice. DPR equipment notes provide daily context but do not replace this register’s assignment and usage workflow. See Payments and costs.