Material requisitions and issues

A requisition asks the store to provide material; it is not a purchase order to a vendor. Use the project and stage to show where the material will be used. For example, request 40 bags for first-floor masonry with the date they are needed, rather than an unexplained monthly allowance.

1. 01

   Create and submit

   In Material Requisitions, enter project, optional stage, required date and material lines with requested quantities and notes. Save the draft, check it and submit.

2. 02

   Approve a workable quantity

   The approver reviews each requested amount. Approval cannot exceed the request and reserves the approved stock. If stock is insufficient, check receiving and reservations before retrying.

3. 03

   Issue and acknowledge the handover

   Use Issue on an approved or partially issued requisition and enter quantities actually handed out. Remaining approved and reserved balances limit the issue. Save and check the remaining demand.

A partial handover leaves the requisition Partially issued; fulfilling all approved quantities makes it Issued. Draft and Rejected records can be edited and resubmitted. Rejecting or cancelling an approved request releases its reservation where allowed. Once issue activity exists, simple cancellation is restricted.

An issued quantity is not proof of actual use. Follow the consumption workflow and source references. Direct issue reversal is blocked once the issue is partially or fully consumed; resolve the downstream record first through the supported process rather than entering a balancing duplicate.