Drawing register and revisions
Identify the current drawing sheet and retain the history of replaced revisions.
Use drawing numbers, not just filenames
The register adds drawing number, discipline, revision, status, scale and sheet size to Documents. Open Documents → Drawings or the project’s Drawings tab. Filter by project or discipline, then check number and revision before downloading. Superseded drawings are excluded by default; include them to investigate history. Documents permissions control this area.
Step-by-step walkthrough
- 01
Identify the drawing
Open Documents → Drawings. Search by project and drawing number to avoid creating a competing current record.
- 02
Upload its details
Enter the drawing number, discipline, revision and other available sheet details. Attach the correct file and check the selected project.
- 03
Issue a replacement revision
When a revised sheet arrives, use Supersede on the current drawing and supply the replacement required by the form. Check that the new revision is current and the old one remains in history.
Register the first issue
Upload the file in Documents, select drawing type and the project, and complete number, discipline and revision. Add scale and sheet size where useful. Keep approval and client visibility separate from “current”. For example, A-101 identifies the ground-floor sheet while revisions A and B identify different issues of that sheet. Changing the drawing number creates a different identity.
Replace a revision with Supersede
Open the current drawing and choose Supersede. Provide the replacement file and revision details, or choose a compatible existing revision where offered. It must match the project and drawing identity. Check the new current row after saving. The old revision remains superseded history; only one current drawing is maintained for the same project and number. Ordinary document versioning does not express the same register-level replacement.
Superseding retires the old current revision and promotes its replacement while keeping history.
Share the approved issue
Check approval and client visibility before expecting the drawing in a portal. A transmittal records the document versions issued at that time; a later revision does not rewrite it. If someone downloaded an old copy, communicate the replacement through your normal project process.